Settings

The Settings module holds the system-wide configuration that courses, items and exams use, such as educational domains, session categories, item types, program learning outcomes and grading.

5.1 Settings Menu

1. From the main menu, select Settings. The Settings menu opens.

Settings Menu

The Settings menu has the following pages:

• Manage Educational Domains
• Session Categories: see section 5.4.
• أنواع الأسئلة
• Organization Tools
• Manage College
• Manage PLOs: see section 5.2.
• Manage Graduate Attribute
• Module Management
• Logo and App Settings
• Preset Tables
• Grading
• Grade Settings
• Manage Symbols
• Manage Additional Classification
• Manage Building Blocks: see section 5.5.
• Manage Static IP’s
• Survey Item Types
• Manage Academic Year: see section 5.3.

5.2 Manage PLOs

Program Learning Outcomes (PLOs) are the outcomes a program expects its graduates to achieve. National Qualifications Framework (NQF) outcomes can be added in the same place. Course learning outcomes (CLOs) are then linked to these PLOs (see section 6.5).

1. From the main menu, select Settings, and then select Manage PLOs. The Manage PLOs page opens.

Select Manage PLOs

The numbers below match the numbered arrows in the figure:

• (1) Search by PLO(s) Code | Title: finds a PLO. Select the refresh icon to clear the search.
• (2) Add New NQF/PLO: adds an NQF outcome or a PLO.
• (3) Import PLOs: imports many PLOs at once from an Excel file.
• (4) View Report: shows a report of the PLOs and the CLOs linked to them.
• (5) Collapse All and Expand All: collapse or expand the list of PLOs.

Manage PLOs Page

5.2.1 Add an NQF Outcome or a PLO

1. Select Add New NQF/PLO. The Add New NQF/PLO popup opens.

Add New NQF/PLO

2. Under PLO Type, select NQF or PLO.

PLO Type

3. In Code, enter the code of the outcome, for example 1234.

Code

4. In Title, enter the title of the outcome.

العنوان

5. Select Save. To close the popup without saving, select Cancel.

Save the PLO

6. The message PLO has been successfully saved. appears, and the outcome is added to the list.

PLO Added

NOTE: Code and Title are required.

5.2.2 PLO Icons

Each outcome in the list has the following icons. The numbers below match the numbered arrows in the figure:

• (1) Add (green +): adds an outcome under this one.
• (2) Edit (pencil): changes the code or title.
• (3) Link (blue): links the PLO to the related NQF outcomes or graduate attributes.
• (4) Delete (red ×): deletes the outcome.

PLO Icons

5.3 Manage Academic Years and Terms

Academic years and terms organise courses by period, for example the academic year Year 2026 – 27 with the term Fall — 2026. Each published course is linked to an academic term (see section 6.5.16).

1. From the main menu, select Settings, and then select Manage Academic Year. The Academic Year page opens.

Select Manage Academic Year

The page lists the academic years with their Title, Start Date, End Date and Status. The current academic year and term are highlighted, as shown by the Current Academic Year/Term key. To find a year, enter its title in Search by Academic Year Title. The Actions column has the following links:

• Add Term: adds a term to the academic year.
• Bank Status: shows how many items of the item bank are used in the academic year (see below).
• Edit and Delete: change or delete the academic year.
• Arrow at the end of the row: shows the terms of the academic year, with their Term ID, Term Title, Start Date, End Date, Current, Exam Count and Is Linked. Select the edit icon of a term to change it.

Academic Year Page

Add an Academic Year

1. Select Add New Academic Year. In the Add New Academic Year popup, enter the Title, for example Year 2026 – 27, and select the Start Date and End Date, for example 01 October 2026 to 30 June 2027. Select Is Active to make the year available, and then select Save.

Add New Academic Year

Add or Edit an Academic Term

1. Select Add Term in the row of the academic year, or select the arrow at the end of the row and then the edit icon of a term. The Edit Academic Term popup opens.
2. In Academic Year, select the year. Selected Year range shows its dates. Enter the Term ID, for example T-1, and the Term Title, for example Fall — 2026. Select the Start Date and End Date of the term, which must be within the year range, and enter the Display Order (the position of the term in lists). Select Is Current to make it the current term and Is Active to make it available. Then select Save.

Academic Term Details

3. The message Academic Term updated successfully. appears.

Academic Term Saved

View Item and Exam Counts

1. Select Bank Status in the row of the academic year. The Item Count Academic Year Wise popup opens. It shows the Total number of items and how many are Used, Not Used and Retired in the academic year, first for the whole year and then for each term. Select Close to close the popup.

Item Count Academic Year Wise

2. To see the exams of a term, select the arrow at the end of the year’s row, and then select the number under Exam Count. The Exam Count popup shows how many exams of the term are Created, Published and Conducted.

Exam Count of the Term

NOTE: Fields marked with a red asterisk (*) are required.

Link a Course to an Academic Term

1. Open the published course in the Course Designer, select Publish Course, and then select the Course Dates tab. In Academic Term, select the term, for example T-1 – Fall — 2026.

Select the Academic Term

2. Select Save. The message Course linked to academic term successfully. appears.

Course Linked to the Academic Term

3. On the List of Courses page, the Academic Year / Term column shows the year and term of the course. Point to the i icon to see the details. Courses that are highlighted are published but not linked to an academic year or term.

Academic Year and Term of the Course

5.4 Manage Session Categories

Session categories are the types of sessions and activities that courses use. They are grouped under three parent types: Assessment (for example Mid Term, Final Term, Quiz and Assignment), Educational (teaching sessions, for example lectures) and Others. The assessment categories are the activity types that you select on the course Assessment Activities step (see section 6.5.10).

1. From the main menu, select Settings, and then select Session Categories. The Manage Session Categories For Organization page opens.

Select Session Categories

The categories are shown as a tree under their parent type. Select + or – next to a parent type, or Expand All and Collapse All, to show or hide its categories. Each category has an edit icon and a delete icon (red ×). The green + of a parent type adds a category under it. Copy from System copies the default session categories of the system to your organisation.

Manage Session Categories

2. Select Add New Session Category. In the Add New Session Category popup, select the Parent Session Type, for example Assessment. For an assessment category, select the Assessment Type: Assessment Test (an exam) or Assignment. In Existence, select whether the course can have Multiple activities of this category. Enter the Primary Language Title, for example Sample Assignment, and the Secondary Language Title, for example واجب نموذجي. Then select Save.

Add New Session Category

3. The message Session category saved successfully appears, and the category is added under its parent type.

Session Category Saved

IMPORTANT: To create assignments for a course, an assessment session category with the assessment type Assignment must exist (see Chapter 10).

5.5 Manage Building Blocks

Building blocks are the colleges, buildings and rooms of your organisation. The exam rooms of an exam are selected from these rooms (see section 9.5.6).

1. From the main menu, select Settings, and then select Manage Building Blocks. The Manage Building Blocks page opens. The colleges and their buildings are shown as a tree. Use Expand All and Collapse All, or Search by Building Blocks, to find a building. The green + adds a building or room under an entry, the edit icon changes its name, and the red × deletes it.
2. In the row of the building, select Manage Room(s). The room form and the rooms of the building are shown on the right.

Manage Building Blocks

3. Enter the Name (Primary) and Name (Secondary) of the room, for example Examination Hall A, select the Room Type, for example Laboratory, and enter the Room No and Room Capacity, for example 26 and 40. Then select Save.

Room Details

4. The message Room saved successfully appears, and the room is listed with its Room No and Room Capacity. Use the icons under Actions to edit or delete it.

Room Saved