How to Create an OSCE Exam?

This guide explains the procedure for creating an OSCE exam in the system.

Let us walk you through the process of creating an OSCE exam, highlighting its key features to ensure a clear and simple experience.

An “Exam Listing” screen opens.

The screen of “Add New Exam” opens.
If you want to create a single exam, choose “Single Exam”, and if you want to create multi exam, choose “Multi Exam.”
By default, “Single Exam” under a single course is selected. And for now, we are proceeding with “Single Exam” as well.
Click “Next” to proceed.

Now comes the screen of “Select Course.” Choose the course in which you want to create the OSCE exam.
You can either “Search by Course Name” by writing the name of course in the given search bar.
Upon selection, click “Next” to proceed.

Afterwards, a screen of “Manage Exam” will open.
Its first phase is “Exam Info,” where you will be entering all the significant and basic details related to the OSCE exam.
Firstly, you can link the exam with an assessment activity by clicking “Link with Assessment Activity.”
However, by default, “Ad-hoc Exam” is selected, letting you create an exam using the remaining course weightage from assessment activities.
For now, we will proceed with default settings, keeping “Ad-hoc Exam.”
Give your OSCE exam a title by writing it in the “Title” field.
Choose the manager of OSCE exam by choosing it from the drop-down menu of “OSCE Manager.”
Choose the language of exam. Choose from “English”, or “Arabic.” English is selected by default, and we will go ahead with these settings.
Provide any instructions for students or special notes regarding the exam in the “Student Instructions” field.
Upon completing all information, click “Save” to move to the next phase of “Manage Exam.”

Now, you are at the second phase of “Manage Exam”, which is “Exam Construction”. Its first state is “Assessment Type”.
By default, “Summative Assessment” is selected.
Please mention the desired weightage of the OSCE exam in the course by mentioning it in “Weightage in Course (%)”.
Write the total marks of the OSCE exam by mentioning it in “Exam Total Marks.”
Write the passing marks for this exam by mentioning them in “Passing Marks.”
Upon writing the weightage of the exam in the course, you will see a decline in “Remaining Weightage (%)”
Once all the steps have been completed, click “Update & Next.”

Now, you are at the second state of the “Exam Construction” phase, which is “Scope.”
Here, you will see “Total Required Items”, “Selected Course Items”, and “Selected Scope Items.”
As you can see, all of them are null now. We will add them later.
On the right, see “Color Legend” for every specified action.

Click “Objectives” to add an objective or see the objectives added in that specific activity.
Once you have completed all the required steps, click “Update & Next” to proceed.

After selecting the course items and objectives, you are now at the last stage of the “Exam Construction” screen, which is “Stations.”
In this state, you will add stations, and the number will be listed in “No. of Stations.”
The total percentage and marks are distributed across all stations.
For now, the “Available Percentage” and “Available Marks” are displayed as 100% and 100, respectively.

As soon as you start creating stations, they will be displayed below.
Please assign “Percentage” and “Marks.”
Meanwhile, any created station could be deleted.
You can change the order by moving stations upwards and downwards through “Display Order.”
Please note that “Items”, and “Assigned Faculty” could only be done when stations are created, and you click “Update & Next.”

Upon clicking “Update & Next”, a success message will appear stating that “New Station(s) have been created successfully. Please add items and assign faculty to proceed.”
Now, you can add items by clicking “Manage Items(s)” corresponding to each station.
Please assign a faculty member to each station by clicking “Manage Faculty Pool.”

By clicking “Manage Item(s)”, a screen of “Choose Item(s) For ‘specific station’ appears.
Here, you can choose the scope of items from which you want to pull the items from the bank by either choosing “Inscope”, or “All Course Items.”
The “Total Required Items”, “Total Selected Items”, and “Duration” for each station will be displayed on right.
Click “CLO” if you want items that are classified with CLO (Course Learning Objective)
Check the box of “Item Component” and choose the desired component of the item. It could be Item Tag, Stem, or Question.
Check the box of “File Tag.” It’s the tag of the file of item.
Please check the box of “Item Classification”, if you want items that have been “additionally classified.”
Note that the “Item Language” has been set to “English.”
As in previous classifications, you can check the box of “Activity”, and “Educational Domains”, and select your desired ones.
You can also filter down the items by clicking “Item Tag”, and searching for the item tag of your desired item.
Please check the box of “Item ID”, and Item Author” to search the items based on item IDs and the names of authors who created the items you need.
You can either click “Reset” to reset the settings and redefine your search, or simply click “Search” to have the filtered items.
Beneath, there is a button of “Cancel.” This button allows you to go back.

After filtering down your required items, you will have a screen of filtered items from which you will choose the items and add them by clicking “Add Items.”
Please note that only one item can be added in one station since the faculty would be evaluating students based on that question.
Follow these steps to filter down the items and add them to each station.

Now, after clicking “Manage Faculty Pool” in “Assigned Faculty Pool” of “Stations” tab, you will have the screen of “Manage Faculty Pool for ‘specified station’.
Choose the faculty members to assign them a station. The names of faculty members and their emails are displayed in tabular form.
Click “Cancel” to go back, or click “Update” to add them.

Upon successful completion of all steps, click “Update & Next”, and now you will be directed towards the “Manage Students” screen.

The screens of “Manage Students”, “Locations”, “Exam Settings”, “Schedule Exam”, and “Save” should remain the same for all exams.
Please refer to the steps we mentioned in “"الاختبار المفرد"” for detailed guidance.

We have just created an OSCE exam in the system.